Student Clubs and Organizations Records

Identity elements

Reference code

UA 8.4.1

Name and location of repository

Level of description

Record group


Student Clubs and Organizations Records



Content and structure elements

Scope and content

Clubs and Organizations Records contain registration files (annual registration forms, recognition petitions, advisor agreements) and governing documents (constitutions and bylaws) for student groups affiliated with the Pacific Lutheran University Student Life Division. Files may also include correspondence, event information, membership lists, and other records relating student organization operations.

System of arrangement

Student organizations are arranged alphabetically within categories. Categorization is determined based on an evaluation of the stated purpose of the organization and how the group self-identifies in registration documents.

Conditions of access and use elements

Conditions governing access

Online access is limited to users with active PLU affiliation. Users who are unable to access content using the link provided in the file description may request access by contacting

Physical access

Technical access

Conditions governing reproduction

Languages of the material

Scripts of the material

Language and script notes

Finding aids

Acquisition and appraisal elements

Custodial history

Records were transferred digitally to the PLU Archives and Special Collections from the PLU Clubs and Orgs Office in Spring and Fall 2019. Some files are born digital and others were digitized by PLU Clubs and Orgs interns.

Immediate source of acquisition

Appraisal, destruction and scheduling information


Related materials elements

Existence and location of originals

Existence and location of copies

Related archival materials

Related descriptions

Notes element

Specialized notes

Alternative identifier(s)

Description control element

Rules or conventions

Sources used

Access points

Subject access points

Place access points

Name access points

Genre access points

Accession area

Related subjects

Related people and organizations

Related genres

Related places